Personal Assistant to Head of Primary

Role Overview: Full-time, on-site, 5 days a week, with occasional evenings and weekends for special events. The Personal Assistant (PA) to the Head of Primary at Charterhouse Lagos is primarily responsible for providing comprehensive administrative support to facilitate the efficient operation of the Primary School leadership.

Responsibilities:

• Serve as the primary point of contact for internal and external stakeholders, including parents, staff, and students, effectively managing inquiries and requests.
• Manage the Head of Primary’s calendar, scheduling appointments, meetings, and school-related events.
• Draft and prepare correspondence, reports, and presentations on behalf of the Head of Primary, ensuring accuracy and adherence to established standards.
• Attend meetings as required, record minutes, and follow up on action items to ensure timely resolution.
• Assist in maintaining positive relationships with students and parents by providing support and guidance on school-related matters.
• Assist in maintaining student records, academic transcripts, and other documentation in compliance with school policies and regulations.
• Support the Head of Primary in monitoring student progress, academic performance, and disciplinary matters.
• Liaise with the Admissions team to schedule meetings and assessments and maintaining accurate record of prospective students.
• Liaise with admissions staff to ensure a seamless tradition for new students and families joining the school community.

Qualification, skills and knowledge:

• Bachelor’s degree in education, Business Administration, or a related field preferred.
• Proven experience (3 years) as a Personal Assistant or Administrative Assistant, preferably in an educational or academic setting.
• Excellent organizational and multitasking abilities, Keen attention to detail and accuracy.
• Strong interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders.
• Proficiency in computer applications, including Microsoft Office Suite and school management software.
• Knowledge of educational policies, procedures, and regulations is desirable.
• High level of integrity, discretion, and confidentiality in handling sensitive information.

Personal Traits:

• Analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Commitment to upholding the values and ethos of Charterhouse Lagos.
• Ability to maintain a professional demeanour when dealing with sensitive financial matters or difficult customers.

Download the Recruitment Pack at the bottom of the page to read the full Job Description.

Safeguarding

Charterhouse Lagos is committed to safeguarding and promoting the welfare of all our students and expects all applicants to share this commitment. We follow safer recruitment practices which are aligned with recommendations from the International Task Force on Child Protection. We aspire to the highest international standards of recruiting practices with specific attention to child protection. All appointments are subject to interviews, identity checks, criminal record checks, social media checks and successful references.

Data Protection

The personal data relating to candidates, including personal data provided in, or along with the enquiry and application forms, is required to be collected by Charterhouse Lagos, for purposes of candidate evaluation, and facilitating the recruitment process. By providing us with your personal data, you give your consent to us for collecting, retaining, processing, transferring (including cross-border transfer) and disclosing personal data to any third parties (including intra-group – Huntington Education Group) for achieving the above purpose.

Diversity, Equality and Inclusion

At Charterhouse Lagos, we want everyone to feel valued, appreciated, and free to be who they are at work, whilst remaining true to the culture and laws of Nigeria. Our recruitment processes are designed to prevent discrimination regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes them unique.

Click here to read our Safeguarding Policy.